Executive Assistant

The Executive Assistant will provide administrative support to the two Directors at POSTER GIRL, by leading day-to-day activities, calendar scheduling, expenses and special projects providing a smooth operation.

JOB DESCRIPTION:
- Lead the effective and efficient management of the office of the two design Directors
- Provide administrative support to the Directors, including calendar management, phone, travel, arrangements and expenses
- Manage all logistics of meetings for these leaders and/or team members and cross-functional partners including: organising agendas, booking meeting rooms, ordering supplies, preparing materials, managing catering, etc.
- Ensure effective flow of meetings and keep team on time by communicating daily agenda, changes and issues in a timely fashion
- Develop relationships with internal administrative staff to facilitate meeting planning and scheduling
- Act as a liaison to handle requests from key executives, internal and external partners
- Maintain Time & Attendance for both Executives, and track department's attendance schedule
- Prepare Travel & Expense reports, reconcile corporate card expenses

- Understanding the unusual work hours that comes in Fashion and being flexible and attentive at all times

Skills:
- 4+ years of Executive Assistant experience preferred in the Fashion industry
- Experience interacting with executives at all levels
- Must be highly organised with the ability to handle multiple priorities at once
- Must have strong verbal and written communication skills
- Must be a collaborative, team player with great initiative and ability to lead a team
- Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness
- Excellent ability to maintain composure and effectiveness in a fast paced environment
- Superior follow through skills, detail and customer service oriented
- Must be intuitive, able to anticipate needs and develop options

- Professional English language writing
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook